Employers only: TRS reporting systems

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Page last updated 3/24/21

The TRS employer portal provides access to two reporting systems:

 

•Wage & Contribution Reporting System

•Employer Insurance Deduction System

 

Before business managers or other staff may access the TRS employer portal and use these systems, they must establish the appropriate authorizations with TRS. Once they have been granted access, the primary employer user then must control over other staff members' access to the reporting systems.

 

Warning-20 Accounts deactivated after 90 days of non-use

All authorized TRS employer portal users, including those with the "Online Administrator" role (described below), must log in at least every 90 days to avoid deactivation of their login credentials. Please note:

oIf an employer user has access to both of the reporting systems listed above, the user must log into each system at least every 90 days.

oIf an Online Administrator has granted access to another person to perform TRS reporting tasks, the Online Administrator must keep his/her account active by logging in every 90 days. Otherwise, both the Online Administrator's and additional user's login accounts will be deactivated.

oUsers whose accounts have been deactivated will be instructed to call TRS to re-establish access.

 

The flowchart below provides an overview of the process by which TRS employers request and manage access.

 

Employer Access Flowchart

Each employer names an Employer Representative who is legally responsible for employees' access to TRS employer reporting systems.

 

The Employer Representative designates an Online Administrator who will manage employees' access to the reporting system(s). The Employer Representative may be the Online Administrator or they may designate another person.
Warning-20 Note: Each TRS employer should name ONLY ONE Online Administrator.

 

Once Steps 1 - 3 of the following process are complete, the Online Administrator can log into the requested system(s) to perform monthly reporting tasks. Or, the Online Administrator can log in and grant access to one or more additional users (Steps 5 - 7) (such as the school district business manager, or a contract employee who handles TRS reporting on the employer's behalf).

 

Illustration of steps involved in requesting system access

Questions?  

Call TRS! Contact information is listed on the TRS website: trs.mt.gov/trs-info/contact